Human oversight procedure template

Copy this structure into your own document, fill in the blanks, and attach the approved version to the human oversight control.

1. System and purpose

• System name and version: ______
• What it does and the decisions it supports: ______
• What it must not be used for: ______

2. Who oversees it

• Role(s) responsible for oversight: ______
• Training they've had (date, content): ______
• Their authority: can they override, pause or stop the system? ______

3. How oversight works day to day

• Which outputs a person reviews before they take effect (all, a sample, only some categories): ______
• What the reviewer checks: ______
• How to override an output, and how overrides are recorded: ______
• Known limits and failure modes reviewers must watch for: ______

4. When to stop the system

• Triggers for pausing or stopping (for example error rate above ___%, a complaint pattern, a security event): ______
• Who can stop it, and how (the "kill switch"): ______
• Who to inform: ______

5. Monitoring and logs

• What is logged automatically, where, and for how long (at least six months for deployers): ______
• Regular checks (weekly sample review, monthly fairness check): ______

6. People affected

• How affected people are told AI is used: ______
• How they can ask for human review or challenge a decision: ______

7. Review

• Owner of this procedure: ______
• Next review date: ______